In this privacy statement, we, Solidum Partners AG ("Solidum"), inform you about the data we collect about you, why we process the data and to whom we pass it on. This is to ensure that the data processing on our part is transparent and complies with applicable rules and legislations. In doing so, we will provide you with the information you need in order to be able to assert your rights in accordance with the applicable Swiss Data Protection Act (DSG). If you have any further questions regarding the processing of your personal data, please do not hesitate to contact us.
1. Identity and contact details of the responsible party
Responsible for the processing of your personal data described below is Solidum Partners AG, Mühlebachstrasse 70, 8008 Zürich.. If you have any questions about data protection, you can contact us at the following address:
- Solidum Partners AG, Mühlebachstrasse 70, 8008 Zürich
- Tel.: +41 43 521 2180
- Email: datenschutz at solidumpartners.ch
2. Obtaining of personal data
We primarily process the personal data that we receive from you as an employee, a job applicant, a business partner, a customer or an interested party and that we require to achieve the purposes set out in section 3 of this data protection declaration (e.g. first and last name, address, e-mail address, telephone number, function, application documents and other information relating to you that you provide to us verbally or in writing). We may also obtain data about you from publicly accessible databases (e.g. commercial register, social media platforms) or may receive such data from third parties, e.g. from your employer.
To the extent permitted, we also take certain data from publicly accessible sources (e.g. debt collection registers, land registers, commercial registers, press, Internet) or receive such data from authorities and other third parties. In addition to the data that you give us directly, the categories of personal data that we receive about you from third parties include, in particular, information from public registers, information in connection with your professional functions and activities, information about you that people close to you (family, advisors, legal representatives, etc.) give us so that we can conclude or process contracts with you or with your involvement (e.g. references, powers of attorney, information on compliance with legal requirements such as anti-money laundering and export restrictions, information from banks, insurance companies, sales and other contractual partners of ours on the use or provision of services by or to you (e.g. payments made)), information from the media and Internet about you (if this is appropriate in the specific case, e.g. in the context of an application, customer acquisition, marketing, etc.).
Please note that you may only provide us with data from third parties (e.g. work colleagues or family members) if you have informed the persons concerned in advance about the processing by us by referring to this privacy statement.
We would like to point out that our web server automatically logs every visit to our website in a temporary log file. User-specific data (e.g. browser information, IP) as well as technical data (e.g. name and URL of the referring website) are logged for the purpose of establishing the connection and optimizing your website visit, whereby so-called "cookies" may also be used on our part (cf. Section 5).
3. Purposes of data processing
We process your personal data primarily for the purpose of initiating and processing contracts with you (e.g. as a customer or an employee) and/or with third parties (e.g. your employer as a service provider or business partner of ours). Furthermore, we use your data to check and answer your inquiries (or a job application) or to otherwise communicate with you (e.g. sending newsletters or answering contact inquiries). In addition, we may use your information for the following purposes:
- Ensuring the availability and security of our website;
- Improve as well as further develop our services and website;
- Compliance with legal and/or regulatory obligations, in particular anti-money laundering regulations;
- Enforcement or defence of legal claims in and out of court;
- Safeguarding of other legitimate interests.
4. Individual automated decisions
As a general principle, we refrain from making individual automated decisions, i.e. decisions that are based exclusively on automated processing (without human influence) and that are associated with a legal consequence for you (e.g. refusal to enter into a contract) or that significantly affect you in some other way. Should we exceptionally make such decisions, you will be informed of this in each individual case.
The Solidum website does not itself track you, nor use Google Analytics nor send any user/usage data to any third party site enabling such third party to track you.
Please also note that if you click on the link of a third-party offer, we are not responsible for the further processing of your data and you must turn to the relevant third-party provider.
6. Recipient of personal data
We may involve external service providers for the processing of your personal data in accordance with sections 3 and 4. These are primarily IT, support and hosting providers, as well as accountants (incl. payroll accountants). These recipients are checked by us with regard to compliance with data protection and are contractually obliged to process the personal data received exclusively in accordance with our instructions.
7. Announcement to foreign countries
The recipients of your personal data named in Section 6 are generally located in Switzerland or in the EU or EEA area, but may in principle be located anywhere in the world.
8. Retention period
We process your personal data as long as it is necessary for the fulfilment of our contractual and/or legal obligations or otherwise for the purposes pursued with the processing, i.e. for example for the duration of the entire contractual or employment relationship (i.e. from the initiation, processing up to the termination of the contract) as well as beyond that in accordance with any statutory retention and documentation obligations. In this context, it is possible that personal data will be retained for the time during which claims can be asserted against us and to the extent that we are otherwise required to do so by law and regulation (in particular due to requirements under anti-money laundering laws) or our legitimate business interests require this (e.g. for evidence and/or documentation purposes). As soon as the purposes and/or laws no longer require it, your data will be deleted or anonymized.
9. Data security
We take reasonable security measures to maintain the confidentiality, integrity and availability of your personal information, to protect it against unauthorized or unlawful processing, and to protect against the risks of loss, accidental alteration, unauthorized disclosure or access.
10. Notice on consent and your rights
You can revoke any consent to the processing of your personal data at any time with effect for the future by writing to the address given in section 1.
You have the right to information, correction, deletion as well as to the release of your personal data for the purpose of transfer to another entity. Please note that we reserve the right to enforce restrictions provided for by law, e.g. if we are obliged to retain or process certain data, have an overriding interest in doing so or require it for the assertion of claims.
The exercise of your rights requires proof of identity (e.g. by showing a copy of your ID card). To exercise your rights, you can contact us at the address given in section 1.
We would like to ask you to refrain from disclosing particularly sensitive personal data when contacting us by telephone.
You have the right to enforce your claims in court or to approach the competent authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch/edoeb/en/home.html).